Detail of the vacancy notice
- Directorate: Directorate for Members, Plenaries, Strategy
- Management: no
- Unit/Service: Unit A.3 – Protocol and institutional correspondence
- Grade: AST1-AST9
- Type of post: Assistant. Publication under Article 29(1)(a), (b) and (c) of the Staff Regulations
- Location: Brussels
- Deadline: 30/01/2025 at noon (Brussels time)
Your job and responsibilities
Interested in diplomatic protocol? Do you like to assist high-level representatives, help your colleagues and find solutions?
As a protocol officer in Unit A.3, you are responsible for assisting the President and the Secretary General of the European Committee of the Regions (CoR), providing protocol assistance to high-level political representatives and finding operational solutions to various challenges they face in execution of their respective political or administrative mandates.
You organise logistics allowing our political representatives to reach maximum efficiency in making the voice of Europe's regions and cities being heard at European and international scene.
You are part of a small dynamic team of the Protocol and institutional correspondence service, which consists of four colleagues.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to a diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience in diplomatic protocol, international or inter-institutional relations, high-level hospitality services or event management.
- You have excellent presentation skills combined with strong interpersonal and communication skills.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable.
- You have experience in working in political environment at local, regional, national or international level.
- You have very good drafting skills and experience in handling high-level written communication (letters, emails, diplomatic correspondence).
- You have a good command of IT applications and tools, such as Outlook, Excel, Word, SharePoint, etc.
Assets
- Previous experience in diplomatic protocol and/or in hospitality/gastronomy sector is a strong asset.
- Good knowledge of the rules of diplomatic protocol and etiquette is desirable.
- Due to the nature of the work, a high degree of flexibility and availability would also be an advantage.
- Proven experience in financial management within the EU institutions with knowledge of ABAC would be an asset.