Detail of the vacancy notice
- Directorate: Directorate for Members, Plenaries, Strategy
- Management: no
- Unit/Service: Unit A.1 - Services to members – One Stop Shop Sector
- Grade: AD5-AD12
- Location: Brussels
Your job and responsibilities
Interested in working in direct relation to the members of the European Committee of the Regions (CoR)? Like to ensure that CoR members and other participants to CoR meetings have access to all necessary information?
As an administrator assigned to the OneStopShop, you are responsible for organising and ensuring the provision of information, support and assistance to CoR members and other meeting participants.
This implies i.a. ensuring timely communication with members and other meeting participants; collecting and managing members' data; handling relations with national delegations and political groups; providing administrative, financial and logistical assistance to members; coordinating the transparency measures applicable to office holding members under the EU transparency register; actions related to distributing information to members (including in updating the intranet and website); etc.
It equally entails providing a forward-looking vision and driving innovation and digital developments for the OneStopShop, notably in view of broadening and further upgrading the services and information provided to members and other meeting participants, i.a. via digital tools (possibly driven by Artificial Intelligence technology).
Furthermore, under the responsibility of the (deputy-) head of unit, you're called to ensure the daily supervision of the team of the OneStopShop and to assist with the management of the team, for instance in:
- assisting in defining the Unit’s objectives within the remit of the OneStopShop, as well as in monitoring and reporting on the progress made towards reaching them;
- allocating and coordinating projects and tasks between team members;
- contributing to smooth communication, a good team spirit and a positive working environment through delegation, empowerment and motivation of the team members;
- participating in interinstitutional networks and working groups in relation to the competencies of the OneStopShop and organising good relationships with counterparts in other institutions, and with those of the competent services of the Council in particular;
- ensuring smooth collaboration and communication between the OneStopShop and other CoR services, including the financial service for members in unit A1.
It may also imply involvement in budgetary, financial and contract management, in the capacity of authorising officer by sub-delegation on various budget lines managed in the unit.
Integrated in unit A1 – Services to members, you are part of the dynamic team of the CoR OneStopShop, which will consist of 4 versatile colleagues.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience in administrative, financial and/or coordinating tasks, in particular in dealing with high level stakeholders
- You have strong digital skills and are keen to drive modernisation, innovation and digital developments
- You are client-oriented, solution driven, very well organized and have an eye for detail.
- You have very good oral and written communication skills, in particular for communicating with politicians and high-level stakeholders, as well as for elaborating concise and purposeful messages or information (for direct distribution or for publication on the web).
- You have a thorough knowledge of one of the official languages of the EU and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable.
- You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
Assets
- Thorough understanding of the CoR's mission and internal procedures constitutes an asset.
- Knowledge or relevant professional experience in financial management within the European institutions (and with the ABAC application) team constitute an asset.
- Relevant professional experience in project management and/or in supervising a team constitute an asset.
- Experience with Artificial Intelligence technology driven tools, and/or experience with the creation and maintenance of websites and similar information platforms are desirable.