Detail of the vacancy notice
- Directorate: A. Members, Plenaries, Strategy
- Management: no
- Unit/Service: A.3. Protocol and institutional correspondence
- Grade: Contract staff member FGIII
- Location: Brussels
- Deadline: 17 July 2025 at noon (Brussels time)
- Period: 2 years, starting from 01/10/2025
- Application: Online application form. Please note: the successful completion of EPSO CAST FGIII is required
Your job and responsibilities
Interested in protocol and diplomatic correspondence? Like to help your colleagues and assist high-level political representatives?
As an assistant in the protocol service of unit A3, you are responsible for dealing with diplomatic correspondence and assisting CoR President and Secretary General, providing protocol assistance to high-level political representatives and finding operational solutions to various challenges they face in execution of their respective political or administrative mandates.
You organise logistics allowing our political representatives to reach maximum efficiency in making the voice of Europe's regions and cities being heard at European and International scene. You are part of a small dynamic team of the Protocol and Institutional correspondence service, which consists of four colleagues.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FGIII.
- You have sound experience in diplomatic protocol, international or inter-institutional relations, high-level hospitality services or event management.
- You have excellent presentation combined with strong interpersonal and communication skills.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required, and a good level of French is desirable. Knowledge of other EU languages will be an asset.
- You have very good organisational skills, ability to anticipate issues, problem-solving attitude.
- You have experience in working in political environment at local, regional, national level or international level.
- High level of resilience, excellent presentation and unfailing sense of tact and a discreet personality are essential.
- You have ability to work as part of a team and to communicate in an effective manner.
- You have very good drafting skills and experience in handling high-level written communication (letters, emails, diplomatic correspondence).
- You have a good command of IT applications and tools, such as Outlook, Excel, Word, Sharepoint, etc.
- You are keen on learning new competencies and work in a highly dynamic political environment.
- Knowledge of CoR application, such as ADONIS or ARES will be an asset.
Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.