Detail of the vacancy notice
- Directorate: SG. B, Directorate for Legislative Work 1
- Management: No
- Unit/Service: SG.B.3. RELEX, External relations
- Grade: FGIV
- Location: Brussels
Duration
2 years , starting from 01/12/2024
Application
Online form for ad hoc application
Please select "B- Directorate for Legislative work 1- 3 CIVEX" in the "Job orientation" field(s).
Please note: the successful completion of EPSO CAST FGIV is required
Your job and responsibilities
- Support to the CoR's activities on Ukraine, in particular in (but not limited to) the context of the European Alliance of Cities and Regions for the Reconstruction of Ukraine,
- Support to the CoR's work on enlargement, in particular (but not limited to) developing, beyond the political side, the concrete added value for members of the Working Group Ukraine and working towards the establishment of a Joint Consultative Committee,
- As relevant, this might include support to capacity-building measures politically supported by the CoR,
- Contributing to and supporting relations with other EU institutions, international organisations, national administrations and other stakeholders and partners on the aforementioned subjects,
- Contributing to the legislative work of the CIVEX commission by supporting CoR Members and experts on the preparation of CoR opinions, by drafting policy analyses, briefings, speeches and background memos in your policy field,
- Representing the CoR in administrative working groups, meetings and hearings,
- Organising or contributing to the organisation of CIVEX commission meetings, and providing assistance to the Members of the CIVEX commission and of the other bodies managed by the CIVEX secretariat (notably in the areas of enlargement and neighbourhood policy),
- Contributing to the institution's strategic planning by ensuring follow-up of the future work programme and of opinions after they have been adopted, to help assess their impact,
- Contributing to provide evidence via desk research and draw up specifications and ensure follow-up of studies carried out by external contractors,
- Designing and implementing online surveys of local and regional authorities and their representative organisations,
- Supporting other activities of the unit as needed.
Who are we? What are the challenges for us ahead?
The CIVEX commission secretariat is one of the three Units that make up the Directorate for Legislative work 1. The main tasks of the Directorate are to prepare the political messages of the institution by assisting Members in drawing up CoR opinions, supporting the political process within the Bureau and Plenary Session, and organising Commission meetings and external events. The key mission of the Directorate is to promote the effective involvement and contribution of the CoR in the decision-making process of the EU.
It plays a key role in framing and implementing the CoR's institutional and political strategies, and contributing to an improved, evidence-based, EU policy-making. An important element of this work is to provide analytical and organisational support to the political work of the institution, and to ensure the follow-up of CoR opinions, promoting and monitoring their impact.
The CIVEX commission focuses on specific policy areas:
- Constitutional affairs, responsible for topics like democracy, devolution and multilevel governance, subsidiarity and proportionality, better law-making and regional/local impact of EU legislation, migration, asylum and integration, rule of law;
- External relations, responsible for driving the CoR's activities in support of Ukraine and for shaping the local and regional dimension of the enlargement and neighbourhood policies, as well as for promoting and supporting the role of local and regional authorities in development cooperation.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
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Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FGIV
- You have thorough knowledge of an official language of the European Union and satisfactory knowledge of another official language of the European Union. For functional reasons, knowledge of English is required.
- Excellent knowledge of Ukrainian or Russian are strong assets.
- Work experience on and with Ukraine, potentially including the local/ regional level, is a very strong asset.
- Ideally, you possess an academic background involving some courses related to political sciences, economics, law, public administration, EU or international affairs.
- Excellent and proven organisation skills, including for big events with a multitude of involved partners and stakeholders, are an asset.
- Ideally, you have experience in managing networks and/or in capacity-building activities.
- You have excellent drafting and analytical skills.
- You have good communication skills and are comfortable working in a team; you can prioritise and work well under pressure and tight deadlines.
- You are proficient in using the most common IT applications, and a willingness to learn new (online) technologies when needed.
Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.
What we offer
- A European institution on a human scale at the heart of the European quarter and easily accessible.
- Flexible working hours and teleworking opportunities subject to the needs of the service.
- An active talent management policy focusing on continuous development and training and a policy to encourage internal mobility.
- A friendly and dynamic working environment in which self-motivation, initiative and team spirit are valued.
- An institution that promotes equal opportunities, diversity and non-discrimination to help nurture a respectful and inclusive working environment and that is actively engaged in the consultation process prior to the adoption of EU legislation.
- An EMAS-certified institution that is continuously looking to improve its environmental performance.
Are you interested in this challenge?
If you have the skills we are looking for and think you fit the profile above, please apply using the online application form before 3 October 2024 at noon. Please make sure to select " SG.B.3, Commission CIVEX" in the "Job orientation" field(s).
Please note:
- the successful completion of EPSO CAST FGIV is required to be eligible for this selection procedure.
- only candidates selected by the selection panel for an interview will be contacted. If you have not been contacted within six weeks following the application deadline of the vacancy notice, please consider your application unsuccessful.