Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: Unit E.4 – Financial management
- Grade: AST1-AST9
- Location: Brussels
- Deadline: 30 October 2025 at noon (Brussels time)
Your job and responsibilities
Do you like financial management, variety and multitasking? Do you enjoy working independently and want to play an important and recognised role in an organisation on a human scale? Join our team of financial verification assistants.
As a financial verification assistant, you will be responsible for the ex-ante verification of the legality, regularity and sound financial management of all types of budgetary (commitments, payments, recovery orders, transfers) and legal transactions (tender procedures and decisions on awarding contracts, order and purchase forms) carried out in the institution with the aim of reducing the risk of irregularities.
You will ensure that these transactions are carried out correctly, in accordance with the Financial Regulation and other applicable rules and will give your independent opinion to the authorising officer by subdelegation, which will enable them to decide whether or not to authorise a transaction. You will also be responsible for checking recruitment files and files establishing or amending entitlements under the Staff Regulations and checking salaries in accordance with a specific procedure. You will carry out thematic ex post verifications at the request of authorising officers by subdelegation every year.
You will also assist and advise the institution’s initiating agents and authorising officers with regard to the interpretation of the applicable rules and procedures and on all types of financial issues relating to budget implementation under direct management. You may be required to organise meetings with the initiating departments in the case of more complex transactions.
You will join the dynamic financial verification team, which consists of a Head of Sector and five assistants, all of whom are experts in financial verification and management. You will be asked to acquire sufficient knowledge of the overall organisation structure and the internal control systems in place to understand their role, including the risks that the controls are intended to mitigate, the operations which must be controlled and the sufficient extent of the controls required for each of them. As needs are evolving, other tasks or responsibilities within Unit E.4 may also be assigned to you by the Head of Unit.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of these languages. For operational reasons, a high level of English and/or French is required.
- You have sound experience in financial management and a good knowledge of the financial regulations applicable within the European Institutions (Financial Regulations, public procurement rules, etc.).
- You preferably have educational background in economics, accounting or law.
- You have a good command of IT applications and tools (Outlook, Excel, Word, Business Objects, SharePoint, etc.), including AI tools in a secure environment, as well as the ABAC and/or SUMMA financial management system.
ASSETS
- Previous relevant professional experience in the field of financial management or financial verification within the European institutions is a major asset.
- Proven experience with SUMMA is a major asset.
- Knowledge of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union is a major asset.