Detail of the vacancy notice
- Directorate: Directorate for Translation
- Management: no
- Unit/Service: Spanish, Portuguese and Romanian Translation Unit – Spanish language sector
- Grade: AST/SC1-AST/SC6
- Location: Brussels
Your job and responsibilities
Are you interested in a position where you will use your language skills on a daily basis? Do you want to work in a Directorate at the service of two separate EU institutions, and thus have the opportunity to familiarise yourself with different EU projects and policies?
As a secretary/clerk in the Unit, you will be responsible for assisting translators with the preparation and production of translations into Spanish using translation tools and in-house IT applications, as well as for coordinating the workflow under the guidance of the Head of Unit or the language coordinator.
You will also be responsible for preparing texts for outsourcing to another service provider and for carrying out a final check of the translated texts before publication, as part of the overall quality control process; you will proofread documents and provide other language support in Spanish.
You will take part in cooperation networks and carry out other horizontal tasks (such as webmaster, assisting the Head of Unit, taking on library and office supply orders, etc.), as well as ensure business continuity on a daily basis and perform evening stand-by a few times per year (rotating tasks). You will perform other clerical and technical tasks and cooperate with other language teams' assistants.
You will be part of a dynamic Directorate, which offers a wide range of internal and inter institutional training courses, in addition to language classes, as well as formal and informal contacts with colleagues in other Units, through cross-service activities such as the Translation AST-Network.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a thorough knowledge of Spanish (written and oral) is required and a good knowledge of English or French is necessary.
- You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
ASSETS
- Knowledge of other EU official languages would be an asset.