Detail of the vacancy notice
- Directorate: Directorate C, Legislative Work 2
- Management: No
- Unit/Service: Unit C.1 – Commission for Territorial Cohesion Policy and the EU Budget (COTER)
- Grade: AST/SC1-AST/SC6
- Location: Brussels
Your job and responsibilities
Interested in EU policies and the role of regions and cities? Like to help your colleagues in making the voice of regional and local politicians heard at EU level?
As a secretary/clerk in the COTER commission, you will be responsible for:
- Organising the COTER commission's statutory meetings, in close cooperation with the rest of the team and the central meeting service;
- Supporting the COTER commission's work in thematic planning, impact assessment, planning of events and other related activities;
- Ensuring a proper administrative follow-up of decisions taken during statutory meetings of the COTER commission;
- Assisting Unit staff in the preparation of missions' requests and reimbursement requests;
- Preparing the requests for reimbursement of members on behalf of the chair upon request of the Head of Unit;
- Assisting policy officers in ensuring the smooth preparation and follow up of draft opinions;
- Facilitating internal and external communication on the specific policies within the COTER remit;
Liaising with rapporteurs, members and stakeholders during the whole cycle of legislative work.
Who are we? What are the challenges for us ahead?
Our Unit is composed of 14 members and is part of the Directorate for Legislative work 2. It is in charge of organising the work of the COTER commission, assisting its members in drawing up the opinions of the European Committee of the Regions (CoR), supporting the political process within the Bureau and plenary sessions and organising commission meetings and external events. The COTER commission deals with cohesion policy, territorial cooperation, including cross-border cooperation, transport policy, urban policy, the EU budget, and regional statistics and indicators. The COTER secretariat is also responsible for the official EU register of European Groupings of Territorial Cooperation (EGTC) and for managing the European Cross-Border Platform (ECBP), as well as for the CoR's work on Territorial Impact Assessments.
Over recent years, the COTER commission has established very good relations with the European Parliament and its REGI, TRAN and BUDG committees, the European Commission, the Council presidencies, as well as with other relevant institutions and organisations. Thanks to its alliance-building with the European associations of local and regional authorities and other partners, in particular through the #CohesionAlliance, it has been able to achieve significant political impact in key policy areas, such as the Cohesion Policy legislative package for 2021-2027, where many of the CoR's recommendations were taken on board by the co-legislators.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have a thorough knowledge of an official language of the European Union and a satisfactory knowledge of another official language of the European Union. For functional reasons, a very good knowledge of English is required. Knowledge of French is desirable.
- You are proficient in using the most common IT applications (Outlook, Excel, Word, PowerPoint etc.) and willing to learn new (online) technologies when needed.
ASSETS
- Previous experience in EU institutions is a strong asset.
- Previous working experience with tools such as SysPer, MiMa, SharePoint, Adonis/Ares would be considered as an asset.
What we offer
- A European institution on a human scale at the heart of the European quarter and easily accessible.
- Flexible working hours and teleworking opportunities subject to the needs of the service.
- An active talent management policy focusing on continuous development and training and a policy to
encourage internal mobility. - A friendly and dynamic working environment in which self-motivation, initiative and team spirit are valued.
- An institution that promotes equal opportunities, diversity and non-discrimination to help nurture a respectful and inclusive working environment and that is actively engaged in the consultation process prior to the adoption of EU legislation.
- An EMAS- certified institution that is continuously looking to improve its environmental performance.
Are you interested in this challenge?
If you have the skills we are looking for and think you fit the profile above, please apply using the online application form before noon on 26/09/2024.
The Secretary-General
(signed)
Petr Blížkovský