Detail of the vacancy notice
- Directorate: Directorate for Innovation and Information Technology (DIIT)
- Management: no
- Unit/Service: Digital Solutions
- Grade: Contract staff member FG IV
- Location: Brussels
- Period: 2 years, starting from 01/09/2025
- Application: Online application form Please note: the successful completion of EPSO CAST FGIV is required
Your job and responsibilities
Do you want to define and provide the tools and processes for Project Managers to successfully implement projects? Are you interested in being involved from capturing the initial idea to delivering the final product? Do you believe in transparency and want to ensure that stakeholders can follow up on their projects without delay? Do you want to develop and implement strategies and indicators?
As part of the Project Management Office (PMO), you are responsible for ensuring that project managers can fulfil their tasks in a harmonized manner. Your work includes defining strategies and processes, creating and implementing tools, informing management about project progress, issues and risks in review meetings. You will be involved in the creation of the annual workplan as well as in budget and resource planning and allocation.
In detail:
- Support to Project Managers:
- Tailor the PM² templates to the specific needs of the Committees to guarantee a harmonized approach of project documentation with as little overhead as possible.
- Define the tools and their usage to the needs of the Project managers.
- Provide methodology and process assistance, possibly coaching where necessary.
- Discover opportunities for the Directorate to increase organisational value.
- Reporting:
- Follow up on the projects for progress in scope completion and budget usage.
- Provide meaningful reports on the one hand for the management and on the other hand to all stakeholders.
- Automate reporting where possible to avoid ambiguity in its interpretation and reduce overhead for project managers.
- Define, gather, analyse and report metrics and measurements.
- Communication:
- Collect information from all involved stakeholders to ensure sound project management.
- Facilitate clear communication, ensuring that projects' progress and needs are effectively communicated within the Directorate and that the PMO is understood by the business.
- Follow up in bilateral meetings with the project managers on progress, risks and issues.
- Present progress and changes in methodologies and processes to a broad audience.
- Organise PMO review meetings with the management.
You are part of the Project Management Office, which has been established recently.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FGIV[1].
- You have proven expertise in IT Project/Programme Management.
- You are familiar with IT project methodologies, knowledge of PM² is an asset.
- You have deep knowledge in JIRA and Confluence.
- You have thorough knowledge in reporting with PowerBI .
- You excel in communication, with the ability to effectively engage and collaborate with diverse stakeholders at all levels.
- You possess a technological background, enabling you to understand the solution portfolio, assess and prioritize business needs while considering technical constraints and opportunities.
- You can effectively handle business conflicts and negotiate solutions.
- You are solution oriented.
- You know how to interpret figures and willing to develop strategies and indicators.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU's official languages. For functional reasons, a thorough knowledge of English is required; a satisfactory knowledge of the French language would be an asset.
Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.
[1] For more information please consult the website EU Careers.