Detail of the vacancy notice
- Directorate: Directorate for Legislative work 1
- Management: no
- Grade: AST1-AST9
- Location: Brussels
- Deadline: 11 July 2025 at noon (Brussels time)
Your job and responsibilities
Are you interested in being part of a dynamic and efficient team? Do you enjoy variety in your daily tasks?
As the assistant of the director in the Directorate in charge of legislative work 1, you are responsible for:
- Managing the Director's agenda.
- Organizing weekly meetings with the heads of unit, drafting minutes of the meetings, and ensuring follow-up.
- Assisting the Director in writing documents and correspondence to be signed by the Director, the President of the European Committee of the Regions (CoR), or the Secretary-General.
- Providing administrative support on staff matters as the Human Resources (HR) contact point and monitoring the HR management tool.
- Analysing and monitoring the Directorate mission budget and acting as the Operational Initiating Agent for missions.
- Ensuring the implementation and monitoring of internal procedures in cooperation with the Directorate's units and relevant services.
- Cooperating with other Directorates, cabinets, and political groups.
- Working closely with unit B.I (Coordination, planning, impact - Future of Europe, better law-making, EU treaties) and coordinating documents for Management, PresCab, and SG bi-lateral meetings, and uploading them on the relevant teamsites.
- Supporting the Directorate in organising capacity-building and away-day activities.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience of working with highly structured political processes and administrative procedures;
- You have strong analytical skills. You have very good organisation and prioritisation skills, as well as an eye for detail;
- You have a very good ability to work in a team, you are a communicative, service-oriented and adaptable person;
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable;
- You have a good command of IT applications and tools (Outlook, Excel, Word, Sharepoint, etc.), including AI tools in a secure environment.
Assets
- Previous experience in EU institutions is a strong asset;
- Experience in logistical and administrative support is a strong asset;
- Good knowledge of the CoR's Rules of Procedure and other administrative procedures would be an asset;
- Previous working experience with tools such as SharePoint, SysPer, MiMa, Adonis/Ares, Agora, Dynamics would be considered an asset.