Detail of the vacancy notice
- Directorate: Directorate for Legislative work 1
- Management: no
- Unit/Service: CIVEX commission
- Grade: AST1-AST9
- Location: Brussels
- Deadline: 14 March 2025 at noon (Brussels time)
Your job and responsibilities
Interested in supporting political, legislative and analytical work related to democracy, better regulation, active subsidiarity and external relations? Like to be part of a dynamic team, holding a wide set of responsibilities, and having frequent contact with the members of the European Committee of the Regions (CoR)?
As an assistant to the Head of Unit in the Commission for Citizenship, Governance, Institutional and External Affairs (CIVEX) in the European Committee of the Regions (CoR), you are responsible, for providing general administrative support to the work of the unit CIVEX Commission and for cooperating with the unit and directorate management team and other colleagues.
You autonomously coordinate the preparation and follow-up of official documents and correspondence, manage translation requests, and keep track of deadlines.
You also provide logistical organisation of various events and meetings (either in Brussels or in a hosting region/ city) by following detailed CoR procedures in coordination with several CoR units, preparing documents and correspondence, and communicating with CoR Members, political group colleagues and external stakeholders.
You also provide administrative and logistical support for (onsite or remote) policy-related events and horizontal activities (studies, surveys, reports, consultations), in coordination with other units and external stakeholders.
You act as backup to the other assistants in the unit and carry out tasks as assigned by the Head of Unit.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have very good verbal and written skills, in particular for communicating with politicians and high-level stakeholders as well as drafting and publishing news items on the web.
- You have strong interest in issues under the CIVEX commission remits.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable.
- You have a good command of IT applications and tools, such as Outlook, Excel, Word, Sharepoint, Teams etc.
Assets
- Previous experience in in logistical and administrative support is a strong asset.
- Good knowledge of the CoR's Rules of Procedure and administrative procedures would be an asset.
- Knowledge of the functioning of the European Union institutions would be an asset.