COR/AST1-AST9/30 BIS/24

Legislative Assistants

2 Permanent Officials - AST1-AST9

Deadline

Detail of the vacancy notice

  • Directorate: Directorate for Legislative work 1
  • Management: no
  • Unit/Service: Unit B.I – Coordination, planning, impact – Future of Europe, better law-making, EU treaties
  • Grade: AST1-AST9
  • Location: Brussels

Your job and responsibilities

As an assistant in Unit B.I, you will be part of the team of Directorate for Legislative work 1. You will be directly involved in the design of organizational tasks for the strategic planning of its activities. You will be invited to contribute actively, within the framework of the Directorate’s mandate, to the work of the bodies of the European Committee of the Regions (CoR).

The function requires specific personal skills for coordination activities and requires regular interaction with other departments. You need to show a real interest in EU policies, the CoR’s political contribution to the EU’s decision-making process, and make sure that the institution’s political priorities are traceable in the contributions of its bodies.

In particular, you will contribute to the smooth functioning of horizontal coordination within the Directorate, in accordance with the instructions received, and in the framework of inter-service consultations, in good cooperation with the other CoR Directorates.

You will contribute in particular to the legislative and interinstitutional programming of the commissions, the coordination of the allocation and the monitoring of deadlines for referrals to the commissions concerned, the preparation and quality control of documents for Bureau meetings and CoR plenary sessions and the allocation and follow-up of requests from the cabinets of the Secretary-General and the President (FCAB and FSG). You will participate in the preparation of the calendar of committee meetings and the coordination of the evolving calendar for follow-up of opinions within committees, including interinstitutional data and deadlines. You will be the contact point for the institutions’ legislative programming services and for the CoR Registry in the preparation of relevant documents, with particular attention to the quality and accuracy of the data encoded in the CoR opinion management database.

You will also provide administrative support for the production of the annual activity report, the management plan, the risk analysis and the ex-post verification exercise, as well as the management of the implementation of CoR procedures and instructions. You will also be responsible for the layout and publication of the Directorate’s studies on the interinstitutional basis of the publications and on the CoR website.

Are you the talent we are looking for?

GENERAL ABILITIES AND CAPACITIES REQUIRED

  • Think with a critical spirit, analyse and solve problems pragmatically.
  • Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
  • Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results. 
  • Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
  • Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
  • Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
  • Work together with others in a constructive way by contributing to a diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
  • Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.

JOB-SPECIFIC REQUIREMENTS 

  • You have a thorough knowledge of one official language of the EU and a satisfactory knowledge of another of those languages. For functional reasons, a good command of English is required and a good knowledge of French is desirable;
  • You have a good command of basic IT applications and tools (Outlook, Excel, Word, SharePoint 365 etc.) and an interest in modernising and digitising administrative processes. 

ASSETS

Good knowledge of the CoR's Rules of Procedure and administrative procedures would be an asset.

 

Documents