Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: E.4. Financial Management
- Grade: AST1-AST9
- Location: Brussels
- Deadline: 24 April 2025 at noon (Brussels time)
Your job and responsibilities
Are you highly organised and detail-oriented? Do you thrive in an autonomous role with significant responsibilities? If so, this is the perfect opportunity for you: Join us as Local Authorisations Manager (LAM).
You will be pivotal in overseeing financial profiles within the E-LAM tool and ensuring appropriate access rights in the ABAC financial management system. You will work under the supervision of a Head of Sector and with the support of a backup. This unique role within the institution offers significant responsibility and extensive interactions across various departments.
Your key responsibilities will include:
- Assisting Authorising Officers by Subdelegation with the appointment of financial actors;
- Granting access to the different financial management tools;
- Organising and maintaining the LAM's teamsite up to date and managing the archiving of LAM documents;
- Supporting the transition from ABAC to the new financial management tool SUMMA (planned for 2027);
- Contributing to the digitalisation and simplification of financial processes within the remits of the sector (e.g., supporting the development of the new IT tool to manage financial and operational actors).
As needs evolve, and depending on your skills and interests, you may also take on additional tasks within Unit E.4 at the discretion of the Head of Unit.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
- You have sound experience in managing team sites in SharePoint Online or a strong ability to quickly acquire this knowledge.
- You have strong planning and organisational skills with high attention to details.
- You have a thorough knowledge of one of the official languages of the European Union (EU) and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable. Knowledge of additional EU languages is a plus.
Assets
- Previous experience in ABAC, SharePoint and financial management.
- Experience in similar roles involving access management or financial operations.