Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Unit: Unit E.2 – Recruitment and career
- Vacancy: AST1-AST9
- Type of post: Assistant. Publication under Article 29(1)(a), (b) and (c) of the Staff Regulations
- Application: Online application form
- Deadline: 08/01/2025 at noon (Brussels time)
Your job and responsibilities
Do you have a passion for managing staff personal files with precision and care? Are you skilled with digital tools and eager to contribute to the digital transformation of our HR processes?
We are looking for a dedicated, detail and service-oriented professional who thrives on logical organisation and enjoys providing excellent service. In this role, you’ll combine a high level of autonomy with the opportunity to collaborate closely with a supportive team. If you have a strong sense of responsibility, an eye for detail, and a commitment to delivering exceptional support to colleagues, we want to hear from you!
Join us in shaping a modern and efficient HR environment where your expertise will truly make an impact.
As an HR Assistant in the Career Sector, your role includes:
- Managing individual staff files and serving as the primary point of contact for personal files for all staff members of the European Committee of the Regions (CoR) as well as external stakeholders;
- Overseeing the annual certification procedure for officials in the assistant function group, ensuring a smooth and efficient process;
- Ensuring compliance with the third language rule for newly recruited staff members;
- Driving digital transformation by playing a key role in the migration of the Unit’s working environment to M365 SharePoint and supporting the digital organization of workflows.
You’ll be joining a dynamic and close-knit team of three colleagues in the Career sector, where collaboration, availability, attention to detail and a commitment to excellence are key.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to a diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience in document management and archiving, with a clear understanding of the importance of maintaining organised and accessible records.
- You have relevant professional experience in the field of HR management acquired within the European institutions (implying a good understanding of the Staff Regulations in the fields relevant for the position).
- You preferably have a technical background, which will support your ability to engage with the digital tools used in this role.
- You are a meticulous and responsible professional, capable of working autonomously while embracing team collaboration and demonstrating a strong sense of service. Your interpersonal and diplomatic skills, along with your integrity and adherence to the highest standards of confidentiality and discretion, set you apart.
- This role requires a sufficient degree of flexibility to ensure consistent on-site availability for the consultation of individual files, which is essential to providing effective support. Due to the scope and responsibility of the position, it is best suited for candidates available to work full-time.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a thorough knowledge of English or French is required; at least satisfactory knowledge of the other of these languages would be an asset.
- You have a good command of IT applications and tools required in your field of expertise, such as Outlook, Excel, Word, SharePoint, etc., and ideally tools such as NDP, SysPer or others.
Assets
Previous experience in human resources is a strong asset.