Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: Annual budget and finance - Accounting sector
- Grade: Contract staff member - FGIII
- Location: Brussels
- Period: 2 years, starting from 1 April 2025
- Application: Online application form. Please note: the successful completion of EPSO CAST FGIII is required
- Deadline: 15 January 2025 at noon (Brussels time)
Your job and responsibilities
Under the supervision of the Deputy Head of Unit, who also serves as the Accounting Officer for the institution, you will be responsible for receiving, registering, and follow-up of invoices and credit notes. You will provide support to ABAC users as part of the ABAC Helpdesk.
Your duties will also include executing daily payments in SAP and preparing replenishment requests. Additionally, you will assist with the accounting closure process by gathering relevant financial data and supporting the Accounting Officer with assigned tasks.
Other responsibilities will include approving recovery orders, preparing reports on contracts (within a limited scope), and assisting with the annual archiving of accounting records.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FGIII[1]
- You have a very good knowledge of ABAC Workflow, ABAC Accounting (SAP), ABAC Data warehouse (DWH) and such IT tools like SharePoint, Excel and Word (preferably in MS 365 environment); knowledge of Microsoft Copilot would be an asset;
- You have at least 2 years of the experience in the registration of invoices, approval of recovery orders, execution of payments and treasury management;
- You have a knowledge of accrual-based accounting rules;
- You have experience in the set-up for the electronic invoices (sent via Supplier Portal or PEPPOL);
- You have a thorough knowledge of an official language of the EU and satisfactory knowledge of a second official language of the EU. For functional reasons, a good knowledge of English and French are required;
- Good knowledge of the EU Financial Regulation and experience in the financial management would be also an asset.
Please note that candidates must meet the eligibility criteria specified in art. 82(3) of the Conditions of Employment of Other Servants.