Detail of the vacancy notice
- Directorate: E – Human Resources and Finance
- Management: no
- Unit/Service: E.4. Financial Management
- Grade: AST/SC1-AST/SC6
- Location: Brussels
- Deadline: 24 April 2025 at noon (Brussels time)
Your job and responsibilities
Are you able to autonomously manage technical administrative tasks requiring attention to details? If so, this is the perfect opportunity for you: Join us as Local Authorisations Manager (LAM).
You will be pivotal in overseeing financial profiles within the E-LAM tool and ensuring appropriate access rights in the ABAC financial management system. You will work under the supervision of a Head of Sector and with the support of a backup. This unique role within the institution offers significant responsibility and extensive interactions across various departments.
Your key responsibilities will include:
- Assisting Authorising Officers by Subdelegation with the appointment of financial actors;
- Granting access to the different financial management tools;
- Organising and maintaining the LAM's teamsite up to date and managing the archiving of LAM documents;
- Supporting the transition from ABAC to the new financial management tool SUMMA (planned for 2027).
As needs evolve, and depending on your skills and interests, you may also take on additional tasks within Unit E.4 at the discretion of the Head of Unit.
Who are we? What are the challenges for us ahead?
The Directorate for Human Resources and Finance (Directorate E) is responsible for the optimal implementation and development of the human and financial resources, including the control environment, of the CoR. It provides CoR members and the institution's general secretariat with high quality services while guaranteeing compliance with the regulatory framework: the Staff Regulations, the Conditions of Employment of Other Servants of the European Union and the Financial Regulation, as well as the rules flowing from these, and internal control standards. Directorate E works closely with all the CoR departments and at an interinstitutional level. Our Directorate comprises five specialised Units:
- E.I – Strategic use of resources, Smart house
- E.1 – Annual budget and finance
- E.2 - Recruitment and career
- E.3 - Working Conditions and talent management
- E.4 – Financial management
The Directorate comprises approximately 80 officials and other servants. Unit E.4 "Financial management" is currently staffed by 17 colleagues and its aim is to ensure sound financial management across the Institution in full compliance with the Financial Regulation, the Internal Financial Rules, the Internal Control Standards and any other applicable financial and legal rules. It contributes to improving internal control measures in order to reduce management and implementation risks, in particular with regard to public procurement and financial transactions.
Beyond LAM, our unit also consists of four key sectors: Public Procurement, Financial Initiation, Financial Verification and Missions and Mobility.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have a good command of IT applications and tools, such as Outlook, Excel, Word and SharePoint, including AI tools in a secure environment.
- You have sound experience in managing team sites in SharePoint Online or a strong ability to quickly acquire this knowledge.
- You have strong planning and organisational skills with high attention to details.
- You have a thorough knowledge of one of the official languages of the European Union (EU) and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable. Knowledge of additional EU languages is a plus.
ASSETS
- Previous experience in ABAC, SharePoint and financial management.
- Experience in similar roles involving access management or financial operations.