Detail of the vacancy notice
- Directorate: Directorate for Legislative work 2
- Unit: Unit C.I - Coordination, planning, impact - Cross-border cooperation, territorial partnerships
- Vacancy: AD5-AD12
- Type of post: Official - ADMINISTRATOR. Publication under Article 29(1)(a), (b) and (c) of the Staff Regulations
- Date of publication: 02/05/2025
- Deadline: 19/05/2025 at noon (Brussels time)
Your job and responsibilities
Interested in political, legislative and analytical work related to coordination of legislative commissions of the European Committee of the Regions (CoR)? Like to help your colleagues in a dynamic team, holding a varied set of responsibilities, and having broad contacts with many CoR services?
As an administrator in Unit C.I - Coordination, planning, impact - Cross-border cooperation, territorial partnerships within the Directorate for Legislative work 2, you are responsible for:
- Horizontal coordination of the strategic thematic planning of the Commission for Economic Policy (ECON), the Commission for Social Policy, Education, Employment, Research and Culture (SEDEC) and the Commission for Territorial Cohesion Policy and EU Budget (COTER) in close cooperation with the coordination services of other relevant Directorates in the CoR, notably the Directorate for Legislative work 1, the Directorate for Members, Plenaries, Strategy, and the Directorate for Communication;
- Representing the Directorate in different working groups and Task Forces involving other Directorates and services, or with other institutions;
- Ensuring the commissions are implementing efficient and effective procedures;
- Coordinating the monitoring and reporting on the impact and the follow up of opinions, and the preparation of other reporting requirements of the Directorate;
- Liaising with other services and with the Cabinets of the President and the Secretary-General (as the Directorate's main horizontal contact point);
- Overall quality control of the output delivered by the Directorate (documents, briefings, letters, speeches, etc.), in line with the service instructions of the Secretary-General;
- Promoting further simplification of procedures and digitalisation of the Directorate as part of the overall IT strategy of the CoR.
You organise and coordinate the preparation and delivery of documents requested by the Cabinet of the President, the Cabinet of the Secretary-General or other statutory bodies (briefings, speeches, letters etc.). You are also responsible to coordinate the Directorate's contribution to the Annual Activity report, Annual Impact Report and Annual Operational Plan and assess the impact of opinions. When needed, you will act as backup to the other administrators in the coordination team and carry out tasks as assigned by the Deputy Director.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have sound experience in coordination and analysis with a high degree of accuracy and reliability.
- You have a thorough knowledge of one of the official languages of the EU and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French is desirable.
- You have a good command of IT applications and tools (such as Outlook, Excel, Word, SharePoint, etc.) including AI tools in a secure environment.
- You have excellent analytical and drafting skills.
Assets
Previous experience in coordination is a strong asset.