Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: Unit E.2 – Recruitment and career
- Grade: AD5-AD12
- Location: Brussels
- Type of post: ADMINISTRATOR. Publication under Article 29(1)(a), (b) and (c) of the Staff Regulations
Your job and responsibilities
Are you comfortable with numbers and able to express them in words in a clear, accurate and accessible way? Do you agree that pivot tables, pie charts, Sysper and other tools are not just abstract concepts straight out of a futuristic dictionary? Do you like working in human resources, variety and versatility, working as part of a team, while also enjoying a degree of independence in carrying out your role?
As an administrator specialised in the production of HR statistics, analytics and reports, you will be responsible for developing and updating HR reporting systems, including through Power BI in order to provide reliable statistical data on all staff-related matters and support the relevant stakeholders in providing accurate HR related data and analytics.
You will update the institution's organisation chart at regular intervals and produce statistics on the institution's staff for both internal and external clients (permanent representations, the Court of Auditors, various institutional stakeholders etc.). Such data may concern, for example, staff numbers, gender balance, nationalities, function groups/grades, under-occupation of posts, etc. You support your colleagues in the Directorate and in HR units in particular, by providing accurate and up to date data regarding staff and the organisation chart. You will also produce individual decisions related to changes in the organisation chart, functional management, temporary assignments, secondments etc.
You will follow up the development of the new integrated HR platform at an interinstitutional level and prepare its integration and impact on your work. You will contribute to other digitalisation and innovation projects, specifically those where the organisation chart and the HR management tool play an important role.
You will actively contribute to the production of the Annual Report on Human Resources and to various specific communications in your area of expertise. Occasionally, you might also be required to act as a back-up for other duties of the Recruitment sector, in particular for the HR digitalisation administrator.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to a diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have solid experience in managing HR related data, analytics, producing statistics, managing complex Excel tables and ideally tools such as Power BI, Sysper, Ares or others.
- You have a strong technical background.
- You are comfortable working with numbers but are also able to translate them to understandable facts and coherent written analyses.
- You have a very good understanding of the Staff Regulations and Conditions of employment of other servants of the European Union.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU's official languages. For functional reasons, a thorough knowledge of English or French is required; at least a satisfactory knowledge of the other of these languages would be an asset.
- You have relevant professional experience in the field of statistical production and/or human resources management.
ASSETS
- You have a previous experience in HR management, specifically related to organisation charts and resource allocation.