Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Unit/Service: EI - Strategic Use of Resources, Smart House
- Type of position: Temporary staff member AST3
- Period: 2 years, starting from 01 May 2025
- Location: Brussels
- Deadline: 20 March 2025 at noon (Brussels time)
Your job and responsibilities
Are you interested in helping us design the administration of the future, using the full potential of available IT tools, robust and ready to embrace upcoming IT challenges powered by AI? Would you like to help your colleagues simplify their working methods, automatise processes and be part of a small dynamic team of passionate colleagues in charge of strategic resource allocation and modernisation? Are you ready to join us for a two-year adventure?
We are currently looking for a versatile colleague, well-acquainted with the latest IT technologies and ready to help us improve and modernise our processes to better integrate available IT tools and automate certain tasks using SharePoint, CoPilot and other technologies.
As an assistant of AST3 level in the Directorate for Human Resources and Finance, working under direct leadership of the Deputy Director, you will be part of the team in charge of strategic resource allocation and smart house, composed of 7 highly motivated colleagues. You will be responsible for assisting colleagues in charge of reporting, managing internal control related and administrative procedures, but also office space allocation and modernisation of processes.
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have at least a 5 years working experience in managing administrative tasks and modernising processes, ideally acquired within the European Institutions.
- You have strong IT skills (advanced user of SharePoint, Excel) and curiosity about AI and future IT technologies.
- You possess very good analytical and drafting skills.
- You enjoy working autonomously but have also a strong team spirit and collegial approach. You have strong diplomatic skills and can adapt your message to various publics.
- You have a thorough knowledge of one of the official languages of the European Union (EU) and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of English is required and a good level of French would be an asset.
- You are keen on learning and providing proactively support to colleagues.
Please note that candidates must meet the eligibility criteria specified in art. 12(2) of the Conditions of Employment of Other Servants.