Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: Unit E.I – Strategic resource allocation and Smart house
- Grade: Contract staff member FGIV
- Location: Brussels
- Deadline: 9 October 2025 at noon (Brussels time)
- Period: 3 years, starting from 01/11/2025
- Application: Online application form. Please note: the successful completion of EPSO CAST FGIV is required
Your job and responsibilities
Are you well-organised and ready to contribute to the modernisation and simplification of administrative processes thanks to IT driven solutions? Are you able to think critically and to propose innovative solutions after checking their legal and technical feasibility? Are you a self-starter who can work autonomously while enjoying team work in a small, yet dynamic and diverse team?
As an administrator specialised in the planning, reporting and Business Continuity, you will be in charge of the main administrative procedures linked to Strategic Management Plan, Annual Activity Report and Business Continuity Plan. You will be able to apply your IT knowledge to automatise, simplify and modernise various aspects of the processes under your responsibility.
You will follow up the development of the new technologies and cooperate with colleagues from the Innovation and Information Technology department to act as a role model in terms of digitalisation of processes within the Directorate (transfer of files on SharePoint, creation of SharePoint platforms and design of collaborative spaces).
Are you the talent we are looking for?
General abilities and capacities required
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
Job-specific requirements
- You have passed EPSO CAST FGIV
- You have solid experience in managing administrative processes, their simplification and digitalisation.
- You understand the various aspects of Business Continuity Plans and are ready to support the Business Continuity Officer in his duties.
- You have a strong technical background and have a solid experience in designing SharePoint based collaborative spaces and document libraries.
- You are forward looking and at ease with AI driven tools which you would like to explore further and integrate in your daily work.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU's official languages. For functional reasons, a thorough knowledge of English or French is required; at least a satisfactory knowledge of the other of these languages would be an asset.
Assets
- You have a previous experience in Strategic planning and reporting and/or optimisation of administrative processes, HR management, specifically related to organisation charts and resource allocation.
- You have a solid user experience or specialist knowledge of ARES.
Please note that candidates must meet the eligibility criteria specified in art. 12(2) of the Conditions of Employment of Other Servants.