Members participate in CoR meetings, such as plenary sessions, commission meetings and political group meetings, which primarily take place in Brussels (but occasionally elsewhere). Members may also be authorised to participate in meetings of particular interest to the CoR that are not organised by it.
The rules on the reimbursement of travel expenses and the payment of allowances to members are set in Bureau Regulation 3/2026 of 3 March 2026 on the reimbursement of travel expenses and the payment of allowances to members, alternates and other persons participating in the activities of the European Committee of the Regions (see below in the documents section).
- Members are entitled to a flat-rate meeting allowance and a flat-rate travel allowance, to cover costs incurred at the meeting place or during their journey (e.g. accommodation, meals, parking, local transport, toll, etc.).
- In addition to these allowances, upon presentation of relevant supporting documents, members are entitled to reimbursement of travel costs in relation to these meetings. This reimbursement is not received as an allowance but reflects the actual costs, within the limits of established ceilings. The CoR actively encourages more sustainable travel choices.
- For a limited number of meetings, when organised in hybrid mode or fully online, members may apply for a flat-rate remote meeting allowance corresponding to 50% of the standard meeting allowance. Meeting allowances are limited to one allowance per meeting day, irrespective of the number of meetings.
All these expenses are covered by the EU budget and are duly audited by the EU’s competent institutions and bodies. Activities reimbursed by another party are not reimbursed again by the CoR.