Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Unit/Service: Unit E.I – Strategic Resource Allocation and Smart House
- Grade: AD5-AD12
- Location: Brussels
- Deadline: 11 December 2025 at noon (Brussels time)
Your job and responsibilities
Are you well organised and ready to contribute to the modernisation and simplification of administrative processes through IT-driven solutions? Are you able to think critically and propose innovative approaches after assessing their legal and technical feasibility? Are you a self-starter who can work autonomously while thriving in a small, dynamic and diverse team?
As an administrator in charge of institutional risk and compliance, you will support a range of strategic and administrative processes across the Directorate, with a particular focus on strengthening institutional resilience and ensuring coherent governance schemes. Your primary responsibility will be to coordinate the Business Continuity framework and to lead the development of a coherent, forward-looking internal strategy aimed at preventing and mitigating fraud.
In carrying out this work, you will collaborate closely with legal, audit and other specialised colleagues to ensure that the measures adopted are operationally sound, proportionate and aligned with the European Committee of the Regions (CoR) strategic objectives.
Beyond these core tasks, you will contribute to key procedures related to the Strategic Management Plan and the Annual Activity Report. You will apply your IT expertise to automate, streamline and modernise processes under your responsibility, fostering a culture of continuous improvement and operational resilience.
You will also monitor developments in emerging technologies and work with the Directorate for Innovation and Information Technology to act as a role model for the digitalisation of processes within the Directorate. This includes facilitating the transfer of files to SharePoint, designing collaborative digital workspaces and supporting the creation of targeted platforms that enhance efficient planning, transparent reporting and stronger internal safeguards.
Your key work areas
1. Development and Implementation of the CoR Anti-Fraud Strategy
The administrator will be responsible for establishing a modern and effective anti-fraud framework, drawing on recognised best practices from EU institutions and international organisations. Key tasks will include:
- Designing a risk-based institutional anti-fraud strategy and developing a structured fraud risk assessment and maintaining an up-to-date fraud risk map.
- Establishing preventative and detective controls proportionate to the operational context of the CoR.
- Proposing and coordinating awareness-raising, training and capacity-building activities in close cooperation with HR and the relevant services.
- Ensuring coordinated, coherent and compliant action through close cooperation with relevant internal stakeholders.
- Promote a culture of integrity, transparency and ethical conduct throughout the institution.
2. Contribution to Business Continuity
- Support the Business Continuity Officer in maintaining, updating and further developing the Business Continuity Plan (BCP).
- Assist in organising BCP exercises, awareness-raising sessions and crisis-readiness initiatives.
- Work closely with IT, security and other relevant functions to ensure the resilience of critical systems and processes.
3. Support to Planning, Performance and Reporting
- Provide back-up support for the institutional planning and reporting framework, including the Strategic Management Plan and the Annual Activity Report.
- Contribute to the modernisation of planning and reporting tools, particularly by supporting digital workflows and improved data collection.
- Participate actively in the continuous improvement of administrative processes and in the broader digital transformation efforts within the Unit.
Who are we? What are the challenges for us ahead?
The Directorate for Human Resources and Finance (Directorate E) is responsible for the optimal implementation and development of the human and financial resources, including the control environment of the CoR.
It provides CoR members and the institution's general secretariat with high quality services while guaranteeing compliance with the regulatory framework: the Staff Regulations, the Conditions of Employment of Other Servants of the European Union (EU) and the Financial Regulation, as well as the rules flowing from these, and internal control standards. Directorate E works closely with all the CoR departments and at an interinstitutional level.
Our Directorate comprises five specialised units:
- E.I – Strategic use of resources, Smart house
- E.1 – Annual budget and finance
- E.2 - Recruitment and career
- E.3 - Working Conditions and talent management
- E.4 – Financial management
The Strategic Resource Allocation and Smart House team is placed under the direct leadership of the Deputy Directorate of the Directorate for Human Resources and Finance, composed of five operational units comprising approximately 80 officials and other servants. The team in E.I. is currently composed of 7 staff members representing a variety of EU countries, languages and cultures.
In a context marked by increasing regulatory complexity, heightened expectations regarding integrity and evolving operational risks, the team plays a central role in ensuring transparency, compliance and the continuous improvement of internal governance mechanisms.
To reinforce these efforts, the CoR is opening a position for an administrator whose primary responsibilities will include the design, implementation and oversight of a comprehensive anti-fraud strategy, as well as the coordination of the institution’s Business Continuity arrangements. This work will contribute to strengthening the CoR’s overall resilience and safeguarding the integrity of its activities involving both staff and members.
Alongside these core duties, the successful candidate will support the unit’s broader mandate, notably by contributing to the modernisation and enhancement of the CoR’s planning, performance and reporting systems and providing structured back-up where needed.
Are you the talent we are looking for?
3.1 GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during periods of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
3.2 JOB-SPECIFIC REQUIREMENTS
- Proven experience in managing, simplifying and digitalising administrative processes.
- Sound understanding of Business Continuity concepts and ability to support the Business Continuity Officer.
- Strong technical skills, including experience in designing SharePoint-based collaborative spaces and document libraries.
- Excellent organisational, analytical and coordination abilities, with discretion and sound judgement when handling sensitive matters.
- Thorough knowledge of one EU official language and satisfactory knowledge of another; for functional reasons, an excellent command of English or French is required.
3.3 ASSETS
- Experience in anti-fraud, compliance, internal control or risk-management activities.
- Previous experience in strategic planning, performance reporting or process optimisation.
- Familiarity with ARES or similar document-management systems.
- Training or experience in Business Continuity exercises or crisis-readiness activities.
- Good understanding of the functioning of the CoR, and especially in its political dimension, would be a clear asset.
- Ability to work with AI-driven tools, data analysis or digital workflow improvements.
What we offer
- A European institution on a human scale at the heart of the European quarter and easily accessible.
- Flexible working hours and teleworking opportunities subject to the needs of the service.
- An active talent management policy focusing on continuous development and training and a policy to encourage internal mobility.
- A friendly and dynamic working environment in which self-motivation, initiative and team spirit are valued.
- An institution that promotes equal opportunities, diversity and non-discrimination to help nurture a respectful and inclusive working environment and that is actively engaged in the consultation process prior to the adoption of EU legislation. Our dedication to inclusivity is also reflected in our efforts to enhance the accessibility of our vacancy notices, including the layout of the current vacancy and its annex (left alignment, increased spacing and font size
etc.). By improving their readability, we strive to make these documents accessible to all, including individuals with disabilities. - An EMAS-certified institution that is continuously looking to improve its environmental performance.
Are you interested in this challenge?
If you have the skills we are looking for and think you fit the profile above, please apply using the online application form before 11 December 2025 at noon.
Interviews are expected to take place during the week of 15 December 2025. We kindly ask candidates to ensure their availability during this period.
Please remember to read carefully the appendix to this vacancy announcement to learn relevant details about this selection procedure.