Detail of the vacancy notice
- Unit/Service: Public Procurement and Financial Management (MPGF)
- Grade: AD5-AD12
- Location: Brussels
- Deadline: 30/04/2025 at noon (Brussels time)
Your job and responsibilities
Are you interested in managing public procurement procedures? Do you like to help your colleagues to ensure compliance and sound financial management in the area of public procurement?
As a public procurement officer in the Public Procurement and Financial Management Unit, you are responsible for all steps of a procurement procedure, including cooperation with the requesting operational services and other institutions, advising, drafting of procurement documents, contacting economic operators and overall ensuring the timely and compliant completion of procedures.
You organise meetings with operational colleagues of the Joint Services, as well as opening and evaluation committees.
You are also responsible for establishing and improving processes and procedures relating to the service as well as for specific projects to support financial quality within the Joint Services.
You are part of the dynamic team of the Public Procurement sector, which consists of five colleagues.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have sound experience in managing procurement procedures.
- You have strong drafting skills.
- You have a thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another of the EU official languages. For functional reasons, a high level of French is required and a good level of English is desirable.
- You have a good command of IT applications and tools (such as Outlook, Excel, Word, SharePoint, etc.) including AI tools in a secure environment.
- You are keen on improving procedures and working methods.
- You have good knowledge of the EU financial regulatory framework.
ASSETS
- Previous experience in an EU institution is a strong asset.
- Previous experience with E-Procurement tools and ARES is desirable.