Detail of the vacancy notice
- Directorate: Directorate for Human Resources and Finance
- Management: no
- Unit/Service: Unit Annual budget and finance - Payroll
- Grade: Temporary staff member AST3 Article 2(a) of the CEOS
- Location: Brussels
- Period: Indefinite, starting from 1 February 2025
- Application: Online form for ad hoc application Please select "Annual budget and finance" in the "Job orientation" field(s). Please note: Candidates preselected for this procedure will be required to pass a written test.
Your job and responsibilities
Do you possess a good knowledge of the functioning of the European Committee of the Regions (CoR) and especially of the financial procedures? Do you like working with well-defined processes and procedures, including liaising with Human Resources units? Are you interested in an assistant position in the payroll team?
Under the direct authority of the Team Leader, you will work in the area of payroll whereby you will:
- initiate financial files for validation of budgetary and legal commitments, payments (salaries & other, including school transport, staff insurances, premiums for social security, software, bank charges), estimates of amounts for receivables and recovery orders in compliance with the Financial Regulation, its Rules of Application, the Internal Rules for the implementation of the budget and all other applicable rules and procedures;
- send payslips and prepare salary-related certificates of income upon request, answer salary-related questions;
- test salary-related software;
- report any issues related to the non-respect of rules or procedures to the Authorising Officer by Sub-Delegation and prepare financial exception reports, if and where necessary;
- act as financial initiating agent for transfers of appropriations;
- maintain regular contact and cooperate with counterparts in other European Institutions, particularly the European Economic and Social Committee (EESC) and PMO as well as DIGIT of the European Commission in the field of the service responsibilities;
- take part in internal and external working groups, interservice and interinstitutional meetings, when required.
You will be part of a small and dynamic team of financial professionals working in a pleasant, cooperative atmosphere.
In the light of evolving needs, other relevant tasks and responsibilities within the remit of Unit E1 may be assigned to you by the Head of Unit.
Are you the talent we are looking for?
GENERAL ABILITIES AND CAPACITIES REQUIRED
- Think with a critical spirit, analyse and solve problems pragmatically.
- Assess critically credibility and reliability of sources, data and information and use relevant digital tools to carry out the duties.
- Organise own work, demonstrate responsibility, identify priorities, take appropriate decisions and deliver results.
- Adapt to an evolving working environment, demonstrate commitment and adopt constructive attitude at all times. Remain effective and flexible even during period of heavy activity.
- Take initiative to achieve individual and shared objectives, demonstrate ownership and work autonomously.
- Learn and professionally develop to continuously enhance job performance and knowledge of the organisation and working environment.
- Work together with others in a constructive way by contributing to diverse and inclusive working environment. Demonstrate respect and courtesy at all times.
- Convey information and relevant opinions clearly and concisely both orally and in writing, facilitate interaction and engage effectively with others. Treat confidential or sensitive information accordingly.
JOB-SPECIFIC REQUIREMENTS
- You have a knowledge of ABAC Workflow and IT tools such as SharePoint, Excel and Word (preferably in MS 365 environment) and payroll-specific IT systems (such as ABAC, NAP and Payroll application); knowledge of Power BI and other Microsoft Power applications would be an asset; knowledge of Microsoft Copilot would be an asset;
- You have a good knowledge of the EU Financial Regulation and experience in the financial management.
- You have a good knowledge of the Staff Regulations.
- You have an experience as a Financial Initiating Agent or in another role of the financial actor.
- You have a thorough knowledge of an official language of the EU and satisfactory knowledge of a second official language of the EU. For functional reasons, a good knowledge of English and French are required.
- You preferably have a diploma in economics, finances or accounting.
Please note that candidates must meet the eligibility criteria specified in art. 12(2) of the Conditions of Employment of Other Servants.